EL Bill Preparation for Retired Employee in IFHRMS

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EL or Encashment of leave bill preparation process:
Note : EL and UEL - ex - employee and Death Employee can able to process .
Step 1:
Ones not added nominee need to add nominee details:
HRMS - Employee profile - enter ex employee I'd (11 digit) - go- click update - Below left side -Click Update family members details- Add contact- click government employee or non government employee - enter details - Review - submit - complete three level of process
Step 2:
Human resources-> Leave Process-> Encashment of leave -> Encashment of EL ->click EL nominee /UEL nominee - (Select employee type-Ex Employee-Click requry )enter Employee I'd -Go-Action-Create -Enter details-Review-Select Approval Group-Submit- 3 level pass
Note : ( ones not showing nominee name Check - check nominee bank details added or not )
Step 3:
HRMS- leave process- Encashment of EL/UEL of PA Encashment leave -Click Encashment of EL /click UEL of PA -Select Employee type -Ex-employee -requery ) entry Employee number-Go-Action -Create-Review-select Approval Group-Submit - 3 level pass
Note : if u want add IT and IT Cess Request to add to dues and deductions before Supplement run - complete 3 level of process
Note : not added leave balance : HRMS -leave process- Leave balance-cal web ADi - create - download - (enter effective date : enter before retirement date/ death Employee before death date - upload- leave balance day uploaded successfully)
Step 4:
Finance -> Pay Roll ->Process- select Employee type -ex Employee-search- click Employee number-click Supplementary bill click ->Bill Type- > EL Encashment click - Submit- Request I'd - click ok - Request Monitoring status - Normal completed
Note : request add bill group for Ex Employee
Result- select year : Feb 2020. - bill type -Select bill group- select Employee type -Ex-employee- search - check dues and deductions .
Generate bill- click Supplement run bill -Select year -bill type -bill group- Employee name - (select Employee type- Ex employee) - search -tick -click generated bill - do u want to generate bill (click yes) - Request Monitoring status- normal completed- view output- shown bill number (16 digit)
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Note : bill number not generated (1.check Bank account number correctly updated or not . 2. Temporary post continue order added or not 3. Check Bill group added or not
Step 5:
Bills->Archive bill-> Financial Year Select-->select bill type - EL /UEL - GO click -> Bills details Show ->bill Status,(draft)-> details click (add attachments, Check bill amount , beneficiary details (bank account number, IFSC code , branch name), enfacement slip HOA code -> Approver Group Select -> Forward.
Step 6:
Verifier notification show click -> verified ->Approver notification show Approved ->After Bills icon click -> Archive bill -> Financial year select -%> GO click -> bills details show -> bill status (Approved by DDO) -> Details click -> Forward to Treasury ->After that bill no & Treasury ref no show
How to download Attachments:
1. Finance- bill- enter bill number-GO -click print symbol- check outer page - download.
2.finance -payroll - report- Click ECS data report-Action -Enter bill number- continue submit- Request Monitoring status-normal completed- view output- download check beneficiary detail and bank details
3. Finance-payroll- Report- enfacement slip-Action -Enter bill number- continue-Submit-request monitoring status - view out put - check HOA
Thanks and regards
Ramadoss Wipro Team Tiruvannamalai Dt